Inventory, invoice, sales and purchase order management

invoicing-billing-accounting-order

How to change email ID?

If you would like to setup different email ID in your quote/invoice/order documents then you can follow these instructions: 1. Click on Setting and under “About your company”, click on “Change your company address…” and change the email address in the address section. 2. On the Setting page and under Email section click on “Change email address…”, and select the checkbox. 3. On the Setting page and under Email section click on “Setup email template…”. Update the From email to new…

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Warehouse Transfer

Inventory Transfer If you are a trader, distributor, wholesaler or a seller who maintains multiple warehouses then you may want to transfer inventory items from many warehouses to one. If you maintain batch or lot number then you may like to transfer items by lot and track the transfer. Datamoto provides a simple and efficient way of transferring items across the warehouses. In Datamoto, you can create a transfer document where you can outline all the items, lots and warehouses. Once you…

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Inventory Configuration

Inventory Configurations Datamoto provides following inventory configurations. You can go to inventory configuration by click on Inventory and then setting icon located on the the top right corner. On this page there is also a button to configure/add warehouses.   Add vendor item# column in all POs. You may want to enable this if you maintain your own item code as well as vendor’s and you like to use vendor’s item code or number in all POs.   Check this to update…

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Order Advance Payment – Layaway

Once you create a sales order you can accept deposit from your customer. You can accept multiple advance payments on that sales order even before fulfilling or delivering any items to the customers. “Order Advance Payment” creates a advance invoice for the sales order. You can simply add payments on this invoice and email or print the invoice to the customer. This invoice will show how much money the customer has so far deposited. At the time of actual fulfillment…

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Purchase Order Approval Workflow

It is here!! For users who don’t wish to use this, no worry. By default purchase order approval workflow is disabled. So you wouldn’t see any difference. What it provides? – enterprise grade eProcurement – multi-level purchase order approval – flexible approvers assignment for each department or cost center – can set minimum threshold to trigger the multi-level approval – approver can approve, reject or return PO for more information – email notification to approver and PO creator – approve…

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Send Email using Your Email Account

So many of you have been asking us to use your own email account to send email from Datamoto. Great news. Now you can do it. To use your own email address, you need to first provide few information about your email account. To set this up, simply click Setting and General Setting and then Email. This will open a Email Template setting page. Go to the bottom of this page – you will notice a section called “To Send…

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Updating price in the Inventory

For some use cases, purchase cost of the inventory items should always reflect the current purchase cost. You can configure Datamoto to update the item’s purchase cost when items are received using Purchase module. To configure it, click on Inventory. You check this checkbox at the bottom of the page “Check this to update actual unit cost (purchase cost) of items automatically when you receive items through purchase order. Caution: returning items will not revert it back to the original…

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