Purchase Order and Inventory

Purchase Orders and Inventory Overview

It is important for an organization to have an advance purchase order and inventory management software application so that it can execute the purchasing of goods and services from vendors and keep track of it. A large organization may be able to afford to spend hundreds of thousands of dollars to implement an ERP/CRM system. For small and medium-sized companies, there are many software vendors who provide purchase order systems with varying degrees of complexity and cost. If your organization has few to few hundreds of employees, then the Datamoto application could be right for you. More on purchase order

Purchase Order Workflow Diagram

A user can directly create a purchase order or convert a sales order to a purchase order. A purchase order needs to be approved. It can be approved by multiple people or just one or just by the user who creates it (as it is configured). Once the PO is issued, items can be received in batches or at once. Every time items are received, a bill is created and inventory is adjusted. Similarly, if items are returned, then inventory is adjusted and an invoice is created.

Managing Purchase Order

Creating Purchase Orders

• Creating a New Purchase Order
  • Primary Purchase Information
  • Item Information
  • Order Information
• Creating Purchase Order from Vendor
• Creating Purchase Order from Sales Order
• Creating Purchase Order from Inventory Alert
• Creating a drop shipment
• Attaching Quote in a Purchase Order

Life Cycle of a Purchase Order

• Status of a Purchase Order
• Purchase Order Approval Workflow

Editing and Deleting a Purchase Order

• Editing a Purchase Order
• Deleting a Purchase Order
• Purchase Order Activity Log

Purchase Receives

• Receive items partially of a Purchase Order in the same bill
• Receive items in a multi-location warehouse inventory
• Creating a bill from a purchase order
• Goods received document
• Returning received items

Bills

Life Cycle of a Bill

• Bills Workflow Diagram
• Bill Status

Creating a Bill

• Creating a bill
• Creating bills for purchase order
• Creating bills without purchase orders
• Bill for a Purchase Order when Goods Received Multiple Times

Options for Bills

• Bill without Adjusting Inventory

Recording Bill Payments

• Bill Payments
• Payments History

Importing and Exporting a Purchase Order

Purchase Orders

• Importing Purchase Order is manual
• Exporting Purchase Orders is manual

Bills

• Importing bill is manual
• Exporting bill is manual

Inventory Management

• Inventory Management
• Manufacturing Inventory Management
• Inventory Kitting
• Inventory Configuration
• Inventory Alert Threshold Setting
• Inventory Transfer Between Warehouse Locations
• Images for Inventory Items
• Inventory Stock Alert Threshold
• Bill of Materials

More Resources

• Drop-ship Order
• Print
• Mail
• PDF
• Bills synchronize with Quickbooks
• Purchase Order Demo